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Travel Administrator at Oil & Gas Company

Written By Joko Prasetyo on 2012/03/18 | 10:03 AM

JOB PERTAMINA - TALISMAN JAMBI MERANG is Oil and Gas Operating Joint Venture between PT. Pertamina Hulu Energi and Talisman Energy Inc. It was founded in 1989. The Jambi Merang Block consists of 2 fields, Sungai Kenawang and Pulau Gading. Our vision is to become the best and largest Operating Body in gas production.
Currently we are looking for qualified personnel with high motivation, initiative and integrity to fill in the following position:
Position Reports To     : HR Generalist
Positions Supervised   : None
Location                         : Jakarta Office


A Travel Admin arranges, manages, coordinates and perform a range of administrative tasks in all aspects of business travel to meet the specific needs of all employees within an organization. He/She need to monitor all flight scheduled, car hire and travel insurance bookings and ensure that all relevant travel documents are sent to employees in a timely manner. The Travel admin also need to be 'on-call' beyond normal business hours in order to address any needs an employee may have in transit.
Responsibilities :

  • Organizing travel requests related records and documents
  • Providing and researching travel options and providing final itineraries
  • Booking flights, hotels, cars, trains and all other travel related activities
  • Making arrangement for accommodation and transportation to the employee during their travel schedule
  • Work closely with secretary in each department for travel requirements related to employee's specific meeting/training/workshop
  • Setting up and maintaining vendor's (travel agents) accounts Managing visa, passport and custom situation as required
  • Facilitating for the smooth and easy travelling of all employee 
  • Run reports/manifests when required i.e. airline strikes, ticketing deadlines etc.
  • Control of all payments related to flight, accomodation & transporation
  • Any amendments or cancellations related to the travel bookings, whether employee requested or otherwise will be handled efficiently and effectively in this role.
  • Providing excellent service levels working effectively in a fast moving & multi-lingual team
  • Perform other duties as assigned
Knowledge, Skills, and Abilities:
  • Minimum Diploma Degree from reputable university
  • Minimum 3 years experience in travel administration
  • Experience working at the travel industry will be an advantage
  • Excellent oral and written communications skills in English
  • Computer Literacy. Must have working knowledge of Microsoft Office with good correspondence skill and filing management
  • Must have a high level of interpersonal skills and able to demonstrate appropriate teamwork and positive safety behaviors
Interested applicants please send your CV to: lamaran@jambimerang.co.id. Please mention the position applied on the email subject

Closing date: 30 April 2012
We regret that only short-listed candidates will be notified.

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